Equipment Rental Terms and Conditions
The short version
- Booking is confirmed only when payment and any required bond are received.
- Security bond from AUD 200 — refunded after on-time, undamaged return.
- Cancellations: 50% of deposit lost within 7 days, 100% within 3 days.
- Late returns are billed at the daily rental rate or AUD 50/day, whichever is greater.
- Equipment must stay in a safe, weatherproof location. Outdoor use is at your risk.
- Delivery is to ground floor / accessible loading point. You arrange access.
- Damage, loss or theft is the Client's responsibility — charged at replacement cost.
Full details below.
1. Scope of Equipment Rental
THIRD KAGURA Pty Ltd ("THIRD KAGURA", "we", "us", "our") provides short-term rental of DJ, audio, lighting, and related event equipment ("Equipment") to clients ("Client", "you").
Equipment rental services may be provided independently or in conjunction with booking, agency, or event services, unless otherwise agreed in writing.
2. Booking and Provisional Holds
Equipment availability may be provisionally held upon request. A booking is not confirmed until payment (including any required deposit or bond) is received and confirmed by THIRD KAGURA.
We reserve the right to release provisional holds if payment is not completed within the specified timeframe.
3. Payment Terms
All rental fees must be paid in full at the time of booking unless otherwise agreed in writing.
Accepted payment methods include bank transfer and credit card. Processing fees may apply depending on the payment method.
Failure to complete payment may result in cancellation of the booking.
4. Cancellation Policy
(1) Client Cancellations
- 7 days or less prior to the rental start date: 50% of the deposit forfeited.
- 3 days or less prior to the rental start date: 100% of the deposit forfeited.
Different cancellation conditions may apply depending on the nature of the equipment or associated services. Where applicable, such conditions will be confirmed prior to contract finalisation.
(2) Force Majeure
In cases of force majeure, including but not limited to severe weather, accidents, illness, or events beyond reasonable control, THIRD KAGURA may offer rescheduling at its discretion. Refunds are not guaranteed.
5. Security Bond
A security bond of AUD 200 or more may be required prior to equipment release. The bond may be held as a pre-authorisation or charged amount and is intended to cover loss, damage, late return, or improper use of the Equipment.
The bond will be released after the Equipment is returned on time and in acceptable condition, subject to bank processing times.
6. Use, Care, and Responsibility
The Client is fully responsible for the Equipment from the time of delivery or pickup until it is returned and accepted by THIRD KAGURA.
The Client must ensure:
- Proper handling and operation of the Equipment
- A safe, dry, and suitable environment
- Adequate power supply and setup conditions
Outdoor use
Equipment must remain in a weatherproof area away from dust, mud, mildew, rain, dampness, wind or snow. Outdoor use is at the Client's sole risk and may require additional protective gear (covers, generator, gazebo) at the Client's cost.
Venue access
Delivery is made to the ground floor, front door, or accessible loading area only. The Client is responsible for arranging access — stairs, lifts, narrow passages, security clearance, parking permits, or after-hours entry. THIRD KAGURA may decline delivery, or charge additional fees, if access has not been pre-arranged or is unsafe.
7. Damage, Loss, and Liability
The Client is liable for all loss, theft, damage, or deterioration of the Equipment, including indirect or consequential loss or damage, regardless of cause.
Repair or replacement costs will be charged to the Client. If such costs exceed the security bond, the remaining balance must be paid by the Client.
8. Late Returns and Cleaning
Late returns are charged at the daily rental rate of the Equipment, or AUD 50 per day, whichever is greater. Charges accrue until the Equipment is returned and accepted.
Failure to return Equipment on time may result in capture of the security bond and additional charges.
Equipment returned in unacceptable condition (excessive dirt, residue, missing accessories, water exposure) incurs a cleaning fee of AUD 200, deducted from the security bond.
9. Right to Refuse or Terminate Rental
THIRD KAGURA reserves the right to refuse delivery, suspend, or terminate the rental without refund if:
- Unsafe, illegal, or hazardous conditions are present
- Equipment is at risk of damage or misuse
- Aggressive, violent, or inappropriate behaviour occurs
10. Limitation of Responsibility
To the maximum extent permitted by law, THIRD KAGURA shall not be responsible for:
- Event outcomes or interruptions
- Indirect or consequential losses
- Loss of profit, reputation, or opportunity
11. Governing Law
These Terms and Conditions are governed by the laws of New South Wales, Australia.
The parties submit to the exclusive jurisdiction of the courts of New South Wales.